ASSESSMENT AND EXAMINATION REGULATIONS
- SHORT TITLE AND COMMENCEMENT
1.1. These regulations shall be called the University of Okara Assessment & Examination Regulations, 2016 for Certificate/Post Graduate Diploma/Bachelor/Master Degree programs.
1.2. These regulations shall come into force with immediate effect.
1.3. These regulations will apply to only the Certificate/Post Graduate Diploma/Bachelor/Master Degree programs.
- SCHEDULE OF SEMESTERS
2.1. There shall be two semesters in each academic year, Fall and Spring, a minimum of 18 weeks each. The activities of the semester shall be regulated by the approved calendar.
ASSESSMENT AND EXAMINATIONS REGULATIONS
- CODE OF EXAMINATIONS
3.1. The schedule of mid semester exam and summative exam shall be notified by the Controller of Examinations, University of Okara, two weeks before the commencement of examination.
3.2.1. The award list of each course along with the marked summative exam answer scripts shall be submitted by the relevant teacher to the Controller of Examinations office within 07 days from the date summative exam of that course is conducted.
3.2.2. The award list of mid semester exam of each course shall be submitted by the relevant teacher to the Controller of Examinations within 07 days from the date mid semester exam of that course is conducted.
3.2.3. The Controller of Examinations shall notify the semester results and issue academic transcript on the completion of all the program requirements. However, an incomplete transcript may be issued at any time during the programme.
3.3. The record of marked answer scripts of summative exam for a semester shall be preserved by the Controller of Examinations for one year after the notification of the results for that semester.
3.4. Under normal circumstances, schedule of the Summative exam shall be adhered to strictly. Under special circumstances, however, the controller of examinations with the approval of the Vice Chancellor may change the schedule of summative exam.
3.5. The examinations shall be conducted by the teacher who shall be teaching that course.
3.6. The award lists for the formative exam shall be forwarded by the concerned teacher to the controller of examinations before the conduct of summative exam.
3.7. Only those students shall be eligible to sit in the Summative exam for a course who have passed the formative exam of that course and fulfill the minimum attendance requirement.
3.8. The minimum attendance requirement to appear in the Summative Exam of a course will be 75% of the classes held in that course.
- SEMESTER ASSESSMENT AND EVALUATION
4.1. The medium of instruction and examination shall be English for all degree programs except the cases where it is approved otherwise by the Academic Council.
4.2. Assessment and evaluation of students in the Certificate/Post Graduate Diploma/Bachelor/Master Degree programs shall be as under:
4.2.1. Formative Exam 50%
a) At least two assignments, presentations, quizzes etc. in each course, with a total weightage of 18% to be given during the semester.
b) A mid semester exam equivalent to 30% weightage or any special assignment or project equivalent to this weightage.
c) 2% weightage to the student attaining attendance 90% or more, general conduct or behaviour, and/or extra-ordinary participation in academic activities in each course during the regular course work.
4.2.2. Summative Exam (at the end of semester) 50%
4.3. The mode of mid semester exam and summative exam shall be essentially written except defined and approved otherwise.
4.4. The question paper shall be prepared by the relevant teacher.
4.4.1. There will be no choice in questions in mid semester exam and summative exam.
4.4.2. The marked/evaluated scripts of each summative examination shall be shown to the students concerned by the teacher and taken back immediately.
4.5. A separate portion with 20% weightage of the summative exam will be allocated to practical where applicable.
4.6. In all the courses, where practical is involved, a candidate must pass the written and practical part of the course separately.
4.7. The minimum pass marks in each course in the cumulative semester assessment for a Certificate/Post Graduate Diploma/Bachelor/ Master Degree programs shall be 50%.
4.8. In case a student is not satisfied with his/her final award, he/she may submit an application, within 30 days of the notification of the result, for rechecking to the Controller of Examinations office by depositing re-checking fee as permissible.
4.9. Grading/Promotion for Semester System
4.9.1. Grade points will be calculated as per the following formula:
If %age < 50 then Grade Point = 0
Else Grade Point = (%age – 10) * 0.05
4.9.2. Letter grades, corresponding grade points and Numerical grading will be as follows:
4.9.3. Final evaluation of every course shall be in whole number.
4.9.4. “Letter Grades” and “Grade Points” will be used, with a maximum possible grade point average of 4.00 as detailed above.
a) Calculation of Grade Point Average (GPA) for a Semester:
Grade Point Average (GPA) will be worked out at the end of each semester. In order to calculate the GPA, multiply Grade Point with the Credit Hours in each course, it will give Quality Points, then add up all Quality Points and divide by the total number of Credit Hours to get the GPA for the Semester.
4.10. Calculation of Cumulative Grade Point Average (CGPA) after two or more semester or at the end of a degree program:
Cumulative Grade Point Average (CGPA) can be calculated in a manner similar considering all the courses in all semesters of the Program.
4.11. For the award of degree a student is required to fulfill all the requirements set for the degree in the approved scheme of studies. A minimum CGPA equal to 2.00 is required to qualify for the award of a degree.
4.12. Rules for Promotion
4.12.1. A student failing to achieve CGPA of at least 2.00 in a degree program at the completion of maximum allowable period shall stand dropped from the program and will not be awarded a degree.
4.12.2. A student who has passed all the courses securing CGPA more than 2.00 but less than 3.00 and wants to improve his/her CGPA, he/she may repeat maximum four courses in case of longer than 2-year programs, two courses in case of 2-year programs and one course in case of one year programs; this concession however, will be available only within the maximum residency of the degree without breaking the continuity.
4.12.3. In a case a student repeats the course(s) which he/she has already passed, only the better grades will be recorded on the transcript.
4.13. A student, who is ceased in any semester, may be allowed re-admission by the concerned Dean in the respective program whenever that semester is offered and will have to repeat the whole of that semester.
4.14. The re-admission may be allowed only if a ceased student applies for it in the next coming same semester, provided he/she is not debarred otherwise by the regulations and pays all the fees prescribed for that semester except the registration fee and library security.
4.15. The student failed in any course(s) will repeat the same course(s) in the coming semesters when and where the course(s) are offered. The University shall not be held responsible for not offering the course(s) in case of the revision of scheme of studies or elimination of the said courses/program.
4.16. The re-admission may be allowed no more than twice for programs longer than two years and once for the rest of the programs. For such a student the applicable rules regarding scheme of studies, fee schedule or any other such matters will be in accordance with the other students in that session
- UNIVERSITY ASSESSMENT REVIEW COMMITTEE
5.1. A University Assessment Review Committee may be constituted by the Vice Chancellor consisting of members as deemed necessary.
5.2. The committee may review a sample of question papers and marked scripts for quality assurance purposes.
- AWARD OF MEDALS
6.1. There shall be Gold, Silver and Bronze medals for all the Bachelor/Master Degree programs.
6.2. Positions for the award of medals shall be decided on the basis of percentage of marks obtained (upto two decimal places) subject to the following conditions.
6.2.1. The student has not received any disciplinary or unfair means punishment/penalty during that degree.
6.2.2. Every course is passed in the 1st attempt.
6.2.3. No C grade or lower grade is secured in any course in the entire program.
6.3. In case of tie between more than one student, all of them shall be awarded the relevant medal.
- DURATION OF DEGREE
7.1. The normal period and the maximum duration for the completion of the degree program shall be as below:
- THESIS IN BACHELOR/MASTER PROGRAMS
8.1. The topics of thesis, names of supervisors and external examiners shall be approved by the concerned Board of Study.
8.2. The student will have to complete all the degree requirements including thesis within the maximum allowable duration.
8.3. A candidate shall submit three copies of the thesis through his/her supervisor who will forward it to the Chairperson of the concerned department.
8.4. Thesis will be submitted in hard bound light green cover.
8.5. External examiner of a thesis shall submit his/her evaluation report within 15 days after the receipt of the thesis.
8.6. After a thesis is evaluated by the concerned external examiner, the supervisor will request the Chairperson of the concerned department to fix date for viva voce.
8.7. The result of viva voce of thesis shall be sent to the Controller of Examinations by the Chairperson of the concerned department through Dean within four days of the conduct of viva voce on the prescribed format.
8.8. Thesis Evaluation
Thesis Evaluation Committee will comprise of following three persons:
*In case the chairman of the department is also supervisor, a faculty member nominated by the chairman will serve as member from concerned department.
- APPEAL AGAINST THE DECISION OF THE UNFAIR MEANS CASES COMMITTEE
If a student is aggrieved of the decision of the Unfair Means Cases Committee, he/she may file his/her appeal by depositing Rs.2000/- within 10 days of the date of communication of the decision of the Unfair Means Cases Committee to the Vice Chancellor. No appeal shall lie against the decision of the Vice Chancellor.
- SPECIAL CASES
10.1. Notwithstanding the above regulations, if an emergency so requires the Vice Chancellor shall have the power to issue orders, directives or instructions in connection with the smooth working of the examinations.
10.2. Where the regulations are silent and in case of ambiguity or discrepancy as regards the interpretation of these regulations, the decision of the Syndicate shall be final.
*Note: The University reserves the right to change/revise rules and regulations.